Privacy Policy
Effective Date: 01/01/2025
Updated: 27/03/2025

Spotted Media Limited (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

  1. Who We Are

Company Name: Spotted Media Limited
Registered Address: The Studio, 6 Woodmarsh, North Bradley, Trowbridge, BA140SB
Contact Email: info@spottedmedia.co.uk

We are registered with the Information Commissioner’s Office (ICO) and comply with applicable data protection laws in the United Kingdom.

  1. What Information We Collect

We may collect and process the following personal data:

  • Identity Data: Name, title, date of birth.
  • Contact Data: Email address, phone number, postal address.
  • Technical Data: IP address, browser type, operating system.
  • Usage Data: Information on how you use our website and services.
  • Marketing Data: Preferences for receiving marketing communications.
  1. How We Collect Your Data

We collect data through:

  • Direct interactions (e.g., forms on our website, emails, phone calls).
  • Automated technologies (e.g., cookies, analytics tracking on our website).
  • Third-party sources (e.g., social media platforms, business partners).
  1. How We Use Your Data

We use your data for:

  • Providing and managing our services.
  • Processing transactions and fulfilling contracts.
  • Sending updates, newsletters, and marketing (with consent).
  • Improving our website and services through analytics.
  • Complying with legal and regulatory obligations.
  1. Legal Basis for Processing

We process personal data under the following legal bases:

  • Consent: When you provide explicit consent for marketing.
  • Contractual Obligation: When processing is necessary to fulfil a contract.
  • Legal Compliance: When required by law (e.g., tax, fraud prevention).
  • Legitimate Interests: When necessary for business interests (e.g., website security, analytics), ensuring it does not override your rights.
  1. Data Sharing & Third Parties

We do not sell or rent your data. However, we may share data with:

  • Service providers (e.g., web hosting, email marketing, payment processors).
  • Legal authorities when required by law.
  • Business partners with whom we collaborate, only where necessary.

All third parties are required to respect the security of your personal data and process it in accordance with UK GDPR.

  1. International Data Transfers

If we transfer data outside the UK, we ensure appropriate safeguards (e.g., ICO-approved contractual clauses) are in place.

  1. Data Retention

We retain your data only for as long as necessary for the purposes outlined in this policy, unless a longer retention period is required by law.

  1. Your Rights

You have the right to:

  • Access your data and request copies.
  • Request correction of inaccurate data.
  • Request deletion of your data.
  • Object to processing in certain circumstances.
  • Withdraw consent for marketing at any time.
  • Lodge a complaint with the ICO if you believe your rights have been violated.

To exercise your rights, contact us at info@spottedmedia.co.uk

  1. Cookies & Tracking

Our website uses cookies to enhance user experience and track website analytics. You can manage cookie preferences through your browser settings.

  1. Changes to This Privacy Policy

We may update this policy periodically. Changes will be posted on this page with an updated effective date.

  1. Contact Us

For any privacy-related queries, contact:

Spotted Media Limited
info@spottedmedia.co.uk

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

By using our website, you consent to the terms of this Privacy Policy.